Placing an Order with the Orders App

1. Go to orders.epss.ucla.edu.
2. Log in with your EPSS department account.

After you sign in, you will see a home screen similar to this:

Before your first order, click Preferences in the top menu and complete your account details.

Room Number and Phone are required so the orders team knows where to deliver and whom to contact.

Leave all notifications on until you have placed an order and confirmed email notifications work.

1. Click Home in the top menu to return to the landing page.
2. Select Create New Order.

The order form has several sections. Work through each area below.

Vendor Information: Enter where you are purchasing from (Fisher, AirGas, ASUCLA Computer Store, etc.). Each order can have only one vendor — create separate orders for multiple vendors.

Delivery Information: Enter the person who will receive the order (physically or electronically). You can specify a separate contact if the recipient cannot answer questions about the order.

In the order category field, type: Order Category is unused at this time.

Check Notify fund managers so your fund manager can approve the order and add account information.

Add the items you need. For catalog orders, enter unit, catalog number, and price per unit. Or paste a link to the item in Item description.

Use Add item+ (lower-right) to add more items from the same vendor.

Click Calculate in the Order Total area and verify the totals.

In Remarks, add notes or clarifications (for example, “color doesn’t matter” or “please purchase on my new grant”).

In Approved By, select your supervisor (which may be yourself in some cases) and your Fund Manager. Add the FAU if you know it; otherwise leave it blank.

In Attachments, upload images, PDFs, and vendor quotes.

Click Create to save without submitting, or Create and Submit to Supervisor when the order is ready for processing.